fbpx
Tuesday, January 21, 2025
Home Blog

Refrigeration Technicians Best Tools

Essential Tools for Every Refrigeration Technician: A Comprehensive Review

Are you intrigued by the inner workings of refrigeration systems and the vital role they play in our everyday lives? Whether you’re an aspiring refrigeration technician or a seasoned pro, understanding the tools of the trade is essential.

In this comprehensive review, we delve into the top tools that every refrigeration mechanic should have in their arsenal. These tools are not mere conveniences; they are the very instruments that empower technicians to diagnose, repair, and maintain refrigeration systems efficiently and effectively.

1. Manifold Gauge Set: Refrigeration mechanics rely on manifold gauge sets to simultaneously measure high and low side pressures in refrigeration systems. These sets are like the eyes of the technician, providing critical insights into the system’s condition. By providing real-time data, refrigerant gauges are essential for diagnosing issues and ensuring optimal system performance.

List of Gauge Manifolds

1- Shikha 5 Foot (see image)

2- Fieldpiece SM380V

3- Testo 550’s

4- Lichamp Gauge Set

5- Yellow Jacket 42004

2. Vacuum Pump: A vacuum pump may seem unassuming, but its role is monumental. It evacuates air and moisture from refrigeration systems before the introduction of refrigerant, ensuring that the system operates efficiently without unwanted contaminants.

3. Leak Detection Tools: Finding elusive refrigerant leaks is a challenge without the right tools. Leak detection tools, including electronic detectors and bubble solutions, play a crucial role in environmental protection and system efficiency by pinpointing these leaks.

4. Digital Multimeter: An HVACR technician’s electrical diagnostic prowess relies heavily on a digital multimeter. This tool measures voltage, current, and resistance in electrical components, making it indispensable for troubleshooting electrical issues.

List of Digital Multimeters

1- KAIWEETS Digital Multimeter (see image)

2- AstroAI TRMS 6000

3- AstroAI 4000

4- Astro 2000

5- Klein MM325

5. Pipe Cutters and Flaring Tools: Copper pipes are the lifeblood of many refrigeration systems, and pipe cutters and flaring tools ensure these essential components are accurately cut and shaped for the job.

6. Pipe Benders: The importance of smooth, kink-free bends in copper pipes cannot be overstated. Pipe benders are the secret to achieving these precise bends without compromising the integrity of the pipe.

7. Thermometers and Thermocouples: When it comes to temperature measurement, accuracy is key. Thermometers and thermocouples help technicians monitor temperatures at various points in the system, assisting in both diagnostics and cooling optimization.

8. Tubing Tools: Properly preparing tubing for installation is a fundamental step in any refrigeration project. Tubing tools, such as deburrers and reamers, ensure that tubing is ready for action.

9. Hex Key Set: Hexagonal screws and bolts are commonplace in refrigeration systems. A set of hex keys is a technician’s trusty companion for swiftly disassembling and reassembling components.

10. Oil Pump and Oil Injector: Lubricating oil is the lifeblood of compressors. Oil pumps and injectors ensure that the compressor functions optimally by delivering the right amount of lubrication.

11. Torque Wrench: Precision matters in refrigeration systems. Torque wrenches guarantee that bolts and nuts are tightened to precise specifications, safeguarding components and maintaining proper seals.

12. Digital Scale: In the intricate world of refrigeration, precision is paramount. This is where a digital scale steps in as a silent but indispensable partner for refrigeration mechanics. Why? Because refrigerants, lubricants, and various chemicals must be added to systems with meticulous accuracy.

A digital scale ensures that the right quantities are added, helping maintain the system’s efficiency, performance, and, perhaps most importantly, the environment. It’s not just about getting the job done; it’s about getting it done right, and that’s where the digital scale shines. So, let’s weigh in on the importance of this often-overlooked tool in the refrigeration technician’s toolkit.

List of Digital Scales

1- Eiltech LMC-200A (see image)

2- Xetron High Accuracy

3- Eiltech LMC-300A

4- Yellow Jacket 68862

5- VIVOHOME Precision Electronic

These tools are the cornerstone of any refrigeration technician’s toolkit. Stay tuned as we dive deeper into each of these essential instruments, unveiling the art and science behind their usage, and why they’re indispensable for refrigeration technicians around the globe.

Air Filters vs COVID-19

In this article we’ll answer a question that we get all the time. What filter, if any, can filter out the SARS-CoV-2 virus which leads to COVID-19, the disease? We’ll show you how efficient the different air filters are at filtering out various items for asthma and allergy sufferers, and the virus that leads to COVID-19.

If you prefer to watch the Video of this presentation, then scroll to the bottom or click on the following link. Air Filters vs COVID-19

The ability of an air filter to remove microorganism, dust, pollen, dust mites, mold spores, pet dander, bacteria and viruses is indicated by a numerical value. This number, which is indicated as a MERV rating, states the filter’s efficiency at removing various sizes of these items. We’ll show you which filters, if any, work the best to protect you from these potentially harmful organisms. 

MERV Rating

Minimum Efficiency Reporting Values, or MERVs, indicate the filter’s ability to capture larger particles, those 0.3 microns and larger. The higher the numerical rating, the greater the air filter is at removing particles from the air stream. A MERV-13 is better than a MERV-11 filter at removing particles, but how good are they against bacteria and a very small virus that leads to COVID-19.

Virus and Bacteria Removal

According to ASHRAE, research has shown that the particle size of the SARS-CoV-2 virus that leads to COVID-19 is around 0.1 microns. This is much smaller than what may be picked up by these air filters. As this chart shows, the virus lives in the invisible region, while others like dust, cat dander and human hair are visible to the human eye. 

Sizes of various items shown in Microns. Invisible items in black area on chart, including the SARS-CoV-2 Virus.
Sizes of various items shown in Microns. Invisible items in black area on chart, including the SARS-CoV-2 Virus.

Luckily, the SARS-CoV-2 virus doesn’t travel through the air own its own. It rides on respiratory droplets and droplet nuclei (dried respiratory droplets) that are predominately 1 micron in size and larger. These filters have various efficiencies at capturing the viruses that are in the 1-to-3-micron range according to ASHRAE.

The SARS-CoV-2 virus riding a respiratory droplet in the 1 to 3 micron range
The SARS-CoV-2 virus riding a respiratory droplet in the 1 to 3 micron range

ASHRAE

As the chart shows, ASHRAE recommends using a minimum of a MERV 13 filter, which is at least 85% efficient at capturing particles in the 1 to 3-micron size range. A MERV 14 filter is at least 90% efficient at capturing those same particles. High-efficiency particulate air (HEPA) filters are even more efficient at filtering human-generated infectious aerosols. 

MERV Rating and Air Filter Efficiency for Particle sizes 1 to 3 microns in size
MERV Rating and Air Filter Efficiency for Particle sizes 1 to 3 microns in size

By definition, a HEPA air filter must be at least 99.97% efficient at capturing particles 0.3 micron in size. This 0.3-micron particle approximates the most penetrating particle size (MPPS) through the filter.  HEPA filters are even more efficient at capturing particles larger AND smaller than the MPPS. Thus, HEPA air filters are more than 99.97% efficient at capturing airborne viral particles associated with SARS-CoV-2 which leads to COVID-19.

Checkout these HEPA Filters for your Home or Office

HEPA filters can capture and trap microorganisms, including viruses and bacteria, helping to reduce the risk of respiratory infections. So, if possible, use the highest MERV rated air filter with your system, or get a portable HEPA air filter for your room or office. HEPA filters are the most efficient at capturing small microorganisms like the SARS-CoV-2 virus.

Where are HEPA Filters used?

HEPA air filters are used in residential, commercial, and industrial facilities. In homes there are portable types that can be moved from room to room, and others that can be installed in a central air conditioning system serving the whole house. 

HEPA air filters are also used along with ULPA filters in cleanrooms, labs, and other spaces requiring a very clean environment.

Asthma and Allergy Management

For individuals with asthma, HEPA filters help reduce asthma triggers like airborne irritants and respiratory allergens. According to the Asthma and Allergy Foundation of America (AAFA), nearly 26 million people have asthma in the United States. There are 4.8 million children under the age of 18, and nearly 21 million adults suffering from asthma. On average, 10 people in the unites States die every day from asthma. A total of 3,517 deaths in 2021.

According to the AAFA over 100 million people each year in the United States experience various types of allergies. Allergies are the sixth leading cause of chronic illness in the U.S. HEPA filters are highly effective at removing allergens such as pollen, dust mites, and pet dander, providing relief to allergy sufferers. 

Editorial Process:

Some of the links in this article may be affiliate links, which can provide compensation to the MEPAcademy at no cost to you if you decide to purchase. Our reviews and articles are made by an industry professional experienced in the engineering and construction of commercial buildings.

Air Filters vs COVID-19

HVAC Equipment Cost Database

Are you paying too much for your HVAC equipment? How do you know if the quote you received for your equipment is a fair price? Do you have a method of comparing what you have paid for various HVAC equipment with what is being quoted currently?

Keeping track of the cost of HVAC Equipment allows you to quickly provide budgets and check the cost of equipment before you purchase. This database allows you to easily keep track of the most common HVAC equipment.

HVAC Equipment Cost Database

Using an HVAC Equipment cost database will save you a lot of money by avoiding the costly mistake of paying too much for equipment.

Air Conditioners price per ton and price per square feet historical equipment pricing database
Air Conditioners in Historical Pricing HVAC Equipment Database

Get your copy here. HVAC Equipment Cost Database

The HVAC Equipment Cost database keeps track of all your equipment quotes or purchases for easy reference and parametric checks, such as cost per ton ($/Ton), cost per CFM ($/CFM)

Only $199

HVAC Piping Unit Pricing

For an HVAC Piping Estimators the need for quick budgets for the installation of piping is best handled with a spreadsheet of different material types and sizes. Having an estimating software program can make this process a lot easier, as the material pricing is always up to date and can be entered into the spreadsheet quickly. You can get a copy of this spreadsheet to help you price piping fast and efficiently.

HVAC Piping Unit Pricing Table
HVAC Piping Unit Pricing Calculator

HVAC PIPING UNIT PRICING 

Often the requirements of the RFP or bidding instructions will call for the price per foot to install piping beyond that which is required by the contract drawings. Such pricing maybe used for change-orders. Having these numbers available and updated often also gives you a quick reference for budgeting projects. It’s good to know when doing job site comparisons of different piping options or during discussions with engineering, what the cost is for the various piping sizes and types of materials. 

HVAC Piping Unit Pricing Calculator for Copper and Carbon Steel from 1/2" to 14"
HVAC Piping Unit Pricing Calculator for Copper and Carbon Steel from 1/2″ to 14″

COST PER FOOT

The cost per foot for the installation of piping needs to include fittings and hangers prorated into the value. It’s best to look at a standard length of pipe and then figure that you will have a Tee and 90 degree elbow in that length.

So for example, using twenty feet of copper water pipe with a Tee and 90 degree elbow plus the hangers to build a unit price would represent a field condition of a fitting every ten feet.

For higher density projects like Hospitals you could put more fittings in your unit pricing. Total those cost up and then divide by 20 to derive at a cost per foot for that particular size and material type.

20 feet of pipe + 2 Fittings + 3 Hangers / 20 = Cost per Foot

If the piping is insulated, you can also put the values in for insulation.

The Estimating Wizard provides two spreadsheets for tracking unit pricing, one for HVAC Piping and the other for Plumbing piping. Get a copy and start tracking your cost per foot, or be prepared to give a quick budget based on your knowledge from your spreadsheet of unit prices. Watch the video below to see how quick and easy it is to track the cost per foot for various sizes and material types. 

MEP Academy HVAC Piping Unit Pricing Spreadsheet

The MEP Academy provides a spreadsheet that makes calculating unit pricing simple. The spreadsheet is available by following this link, HVAC Piping Unit Pricing Spreadsheet

HVAC Piping Unit Pricing Calculator Example
HVAC Piping Unit Pricing Calculator Example

In the screenshot above there is a place for you to build your hanger requirements (#1), and a place to put your tax rate and hourly labor rate (#2).

For each size of pipe and material type you would insert the unit cost for Material (#3) and Labor (#4).

Under item (#5) you would build your typical run of pipe and enter the quantity of fittings you might expect for the type of building and system. You would add whatever you think will be required for every so many feet of pipe. In the example above we are showing that for every 20 feet of pipe you will have 1 Elbow and 1 Reducing Tee.

Under item (#6) you would add the cost per lineal foot for insulation if required. You could also look at insulation as a separate value and leave the pipe bare.

Line item (#7) is where you indicate the hanger spacing, and for each hanger you defined under item (#1) you will get the quantity as defined by the linear feet in item (#5) divided by your hanger spacing, which will affect your cost.

Line item (#8) is the calculated cost per linear foot of piping for that size and material type of pipe.

Summary Sheet

After you have all your unit pricing information inputted into the spreadsheet, all you have to do to get a budget for installing piping is to enter the quantity of piping (#9) for each size and material type (#10). The system will automatically calculate the cost (#11) to install that run of piping based on your unit pricing data. The total cost will be shown at the top of the spreadsheet (#12).

Piping Unit Pricing Calculator Summary Page
Piping Unit Pricing Calculator Summary Page

You can get your copy here. HVAC Piping Unit Pricing Spreadsheet

AC Condensate Drain Sizing and Layout

The proper sizing and layout of condensate drain lines is important for the protection of property and for the proper functioning of the air conditioning equipment.

If you prefer to watch our YouTube version of this presentation, scroll to the bottom.

Condensate Drain Pipe Sizing

The size required for the condensate pipe is dictated by the local code. Enclosed you will find the requirements for many local codes, but be sure to check your code for your local requirements. If the outlet size of the equipment’s condensate drain is larger than what’s shown in this chart then your required to use the larger outlet size.

Minimum Condensate Drain Pipe Sizing Chart
Minimum Condensate Drain Pipe Sizing Chart

Slope to be at least 1/8” per foot or 1 percent, that is for every 12” horizontally there must be at least an 1/8” drop vertically. 

Condensate drain piping to slope a minimum of 1/8" per every 12" horizontal
Condensate drain piping to slope a minimum of 1/8″ per every 12″ horizontal

Attics or Furred Spaces

If the Air Conditioner is suspended above an inaccessible ceiling, such as a gypsum board ceiling or attic space then you will need to provide a means for protecting the building elements from the overflow of the primary drain and for indicating that there is a leak.

Also, drain pans that are poorly drained can cause water to stay in the pan risking the possibility of algae and bacteria growth. Below are some possible solutions, but as always check your local code for the approved method.

  • Option 1 – Secondary drain pan with drain piping. This would hang below the Air Conditioning unit in case the A/C units primary pan overflowed. Also, there is a requirement to provide secondary drain piping to a point of termination that would provide notification to the occupants that there is a leak, such as terminating above a window or doorway.
Option 1 - Secondary drain pan with piping terminating in observable location
Option 1 – Secondary drain pan with piping terminating in observable location

  • Option 2 – An additional drain pipe connection that sits above the primary drain connection and whereby the secondary drain piping terminates in a location to alert the occupants of the clogged primary drain.
Option 2 - Secondary drain piping connection to primary drain pan
Option 2 – Secondary drain piping connection to primary drain pan

  • Option 3 – Leak detection device that automatically shuts down the Air Conditioner if the primary drain becomes clogged.
Option 3 - Primary drain with leak detection device
Option 3 – Primary drain with leak detection device

  • Option 4 – Secondary drain pan with leak detection, located beneath the coil that shuts down the unit upon a leak.
Option 4 - Secondary drain pan with leak detection
Option 4 – Secondary drain pan with leak detection

The additional drain pan or drain pan connection shall be provided with a drain pipe that will determinate in an observable area, such as in front a window or above a doorway, and be of a size not less than 3/4”. Secondary drain pan shall not be less than 1-1/2” in height and extend 3” wider on each side of the coil or AC unit.

Secondary drain piping terminating above window. Pipe doesn't have to be visible as shown.
Secondary drain piping terminating above window. Pipe doesn’t have to be visible as shown.

Drain Termination 

Where can and can’t you terminate the air conditioners condensate drain piping? There are several options where you can terminate the condensate drain line;

  • Indirect Drain
  • Condensate Pump to Indirect Drain
  • Drywell
  • Leach pits
  • Landscaped areas that are properly designed to handle the volume of condensate
  • To Properly designed stormwater treatment systems. 

Indirect Drain

  • Lavatory tailpiece in the same tenant space as the air conditioner
  • Laundry standpipe
  • Janitors Sink
  • Inlet of Bathtub Overflow – Must be accessible
  • Collect and send to cooling tower (See description below)
Cooling Coil condensate to sink tailpiece.
Cooling Coil condensate to sink tailpiece.

The connection to a plumbing fixtures tailpiece has to be made within the same tenant space as the air conditioner cooling coil that is generating the condensate.

Drywell

A drywell can be used for the termination of your air conditioners condensate drain. Check your local code for the specifics, but generally it includes some or all of the following depending on whether it’s for residential or a commercial project:

  1. A minimum size hole, such as 2 foot by 2 foot by 3 feet deep, or a round hole such as 12” diameter by 3 feet deep.
  2. A minimum of 6” of soil or concrete shall provide cover above the rocks
  3. Some form of barrier between the soil and the top of the drywell where the rock begins, such as building paper or plastic
  4. Drywell to be filled with gravel or crushed rock, often with a stated minimum size rock such as 1 inch diameter
  5. The termination of the condensate drain pipe shall connect indirectly to the drywell drain pipe.
  6. The drywell drain pipe to be a minimum of 1-1/2” PVC or other approved material.
  7. Drywell to be at least three feet away from the building structure or any footings.
Drywall for Air Conditioner Cooling Coil Condensate
Drywall for Air Conditioner Cooling Coil Condensate

There are various methods of providing drywells depending on the local code. There are prefabricated drywells that can be used and ones that are made by using a large diameter piece of PVC pipe or similar material.

Some codes will require you to collect the condensate from cooling coil drain pans and return it to the cooling tower if the equipment is served by a cooling tower and the total combined capacity of the HVAC cooling coils exceeds a certain amount like 65,000 btu/hr.

This is a water conservation measure, and there are some exceptions to this requirement, such as if the total capacity of the AC Equipment cooling coils are less than 10% of the total capacity of the cooling tower, or if the location of those AC Cooling coils are in a remote location, far from the tower.

Some locations where you can’t terminate condensate;

  • Public ways
  • Sidewalks
  • Driveways
  • Alleys
No termination of condensate on public area ways
No termination of condensate on public area ways

Excluded from Code Requirements

Excluded from these codes are non-condensing type of equipment like radiant cooling panels that are designed to prevent condensate from occurring by keeping the temperature of the chilled water above the dew point temperature/vapor pressure of the surrounding air. These are system designed to operate in sensible cooling only modes.

Piping Material

The material types that can be used for condensate drain piping varies by jurisdiction but the most commonly cited materials are: 

  • Copper
  • PVC – DWV
  • CPVC
  • ABS – DWV
  • Polyethylene
  • Galvanized steel
  • Cast iron.

Also the use of short radius 90-degree elbows are often prohibited. You can normally use standard fittings until you reach a certain size at which point you might be required to use drainage pattern fittings (DWV)

Traps

Traps are to be installed as required per the manufactures recommendation. No traps are required on the secondary drain pan, this is to allow immediate notification that the primary drain has failed.

Cleanouts

Cleanouts are required in case of plugged drain pipes. Provide as required to prevent the need to cut drain pipes for unplugging. Some of the following maybe used for cleanouts if approved by your local code authority;

  • Plugged tees
  • Union connections
  • Short clamped hoses at the unit (see image above)

When you have more than one air conditioning unit condensate tied to a main condensate pipe, then every change of direction shall have some method of cleanout. Check your local code as this maybe a requirement for even a single air conditioners condensate piping.

Condensate Pumps

Condensate pumps can be used to elevate the condensate vertically to a point where it will then discharge into a code approved gravity sloping condensate drain line. The condensate pump should be interlocked with the Air Conditioning Unit to prevent its operations if the condensate pump is inoperable. 

Checkout these Condensate Pumps

Please remember that code requirements are always changing, so check for the most current code in your area at the time of design and installation. Or ask an inspector for the current installation practice.

Refrigerant Line Sets

Video of this Article

MEP Academy Estimating Spreadsheet

Having an MEP Academy Estimating Spreadsheet that automates portions of your estimates, will save you valuable time that could be used to make more sales. All aspects of the cost of furnishing and installing an HVAC and/or a Plumbing system is contained in one spreadsheet made specifically for the MEP industry. For plumbing only see below.

For a Plumbing only Spreadsheet, use this Commercial & Residential Version. Plumbing Only. For a simple Residential HVAC & Plumbing Spreadsheet. Residential version.

Dashboard

The Main Dashboard provides you with all the information you need to make a quick decision on whether to make further adjustments, or if one of the metrics looks out of place based on historical data. The Dashboard gives you a quick overview of all that is going on within the Estimating Spreadsheet.

Estimating Dashboard within the MEP Academy Estimating Spreadsheet

Your MEP Academy Estimating Spreadsheet needs to be able to handle rental equipment, general conditions, subcontractors, piping and plumbing takeoffs, sheet metal, labor rate tables with crew mix capabilities, , and a bid summary. Each sheet in the estimating spreadsheet automatically calculates the values you enter, showing you a new total bid amount.

Will cover portions of the MEP Academy Estimating Spreadsheet starting at the back of the Excel spreadsheet and working our way toward the front summary page last.

Labor Rate & Crew Mix Table

Choose your crew mix based on the level of experience and the different pay scales based on each project. Pick any combination and quantity of tradesman based on the requirements of the project. 

Labor Rates and Crew Size within the MEP Academy Estimating Spreadsheet

There is a separate crew labor rate for HVAC Piping Shop & Field, Sheet Metal Shop & Field, and Plumbing.

Labor Crew Size and Labor Rate
Labor Crew Size and Labor Rate

HVAC & Plumbing Equipment

Enter the project equipment price and labor to rig the HVAC and Plumbing equipment into place. Compare supplier pricing easily side by side. The MEP Academy Estimating Spreadsheet automatically selects the lowest bidder but lets you override that decision.

HVAC Equipment page within the Estimating Spreadsheet
HVAC & Plumbing Equipment Sheets

General Conditions

Do you need a jobsite trailer or onsite management? Enter the quantity and level of the staff required to run the project, whether one person or dozens. Set the quantity and duration of each general condition, along with the rate. General Conditions is broken down into three sections as follows: #1 – Management, #2 – Construction Office (Non-Reoccurring Expenses), and #3 – Construction Office (Reoccurring Expenses).

General Conditions in Estimate
General Conditions in Estimate Spreadsheet

HVAC & Plumbing Subcontractors

HVAC & Plumbing contractors often subcontract out for Air & Water Balance, Sheet Metal & Piping Insulation, Water Treatment, Building Automation, Excavation and other specialty trades that they don’t self-perform. This spreadsheet was made especially for the HVAC & Plumbing contractor and their most often used subcontractors.

Subcontractors – Rentals – GC’s – Engineering Pages
Subcontractors Page in Spreadsheet

Plumbing Fixtures

For those contractors that do plumbing the following Plumbing Fixture sheet will give you a place to record your vendors quotes and the labor it takes to install each type of fixture. What is also revealed is the overall cost per fixture.

Plumbing Fixtures page within the Estimating Spreadsheet
Plumbing Fixtures

MEP Specialty Sheets

Each trade has a specialty sheet for those items that aren’t considered equipment or a fixture, but for which there is a cost impact. The MEP Academy Estimating Spreadsheet includes Sheet Metal, HVAC Piping & Plumbing Specialty sheets.

HVAC and Plumbing Specialty Pages within the Estimating Spreadsheet
Specialty Sheet In Estimating Spreadsheet
Specialty Sheets in Estimate Spreadsheet

Material & Labor Summary Sheets

You will find a Sheet Metal, HVAC Piping & Plumbing material & labor summary sheets where all of the other specialty sheets are summarized for your review and last minute edits. Each sheet will be divided between field & shop fabrication work. The first section covers the field installation items.

Sheet Metal Material and Labor Summary – Estimating Spreadsheet

Field Summary Section

This is where you will put your material takeoff information for the following:

  • Rectangular & Round Ductwork
  • HVAC Piping
  • Plumbing Piping

This is also where the other sheets that you filled out will be summarized, such as the following;

  • HVAC & Plumbing Specialties
  • HVAC & Plumbing Equipment Labor
  • Plumbing Fixtures
Material & Labor Summary Sheet in Estimating Spreadsheet
Material and Labor Summaries

Each of the field labor summary sheets contain a row to add for the following

  • Material Handling
  • Consumables
  • Punch List
  • Cleanup
  • Detailing
  • Supervision

Shop Fabrication Summary Section

For those of you that have a fabrication shop, there is a section to add material and labor.

Shop Fabrication Summary
Shop Fabrication Summary

Rentals

For those HVAC air conditioning and Plumbing projects that require a crane, fork lift, scissor lift or any other equipment that you don’t own but will be required on the project. Having a spreadsheet that maintains a list of the most common equipment you normally rent along with their rental rate will save you time and money while avoiding having to call for pricing on every job.

Rental Sheet in Estimating Spreadsheet
Rental Sheet in Estimating Spreadsheet

Engineering

If you do your own design then you should have a sheet of each of the personnel responsible for spending time on the engineering task. If you’re doing design/build work, but don’t do the engineering yourself, but hire a third party, then you should add some engineering review time. It’s your responsibility to manage your third-party engineer to make sure they design within your cost parameters.

Engineering Cost
Engineering Cost Tab in Estimating Spreadsheet

Estimate Summary

All of your estimates are summarized on the last tab of the  MEP Academy Estimating Spreadsheet for easy review. You can quickly scan each of the categories to see where all the project cost has shown up. There is the labor and material summary for HVAC Sheet Metal, HVAC Piping, and Plumbing and another section for Subcontractors, General Conditions, Rentals, etc.

Estimating Spreadsheet Summary Page
Estimating Summary
MEP Academy Estimating Spreadsheet Summary

Bid Risk Assessment Form

The MEP Academy Estimating Spreadsheet contains a bid risk assessment form that rates the success of winning any particular project that you are contemplating pursuing. The risk assessment form will help you determine if the project is worth bidding based on a set of questions that rate your answers.

Bid Risk Assessment Form
Bid Risk Assessment

The answers to these questions will give you a score from which you can use to see how the project rates on a scale of risk and reward. The total risk assessment score will also inform you which level of approval is required within your company depending on how you rate your risk values as the example shown below. The total score is 25, which according to this contractor would require the Vice President to sign-off on the project or approve the decision to pursue bidding on the project.

Bid Risk Assessment Score
Bid Risk Assessment Score

MEP Academy Estimating Spreadsheet Summary

The MEP Academy Estimating Spreadsheet is used to gather all the information for estimating a project, putting it into a format where you can make quick adjustments and decisions while the spreadsheet gives you an immediate update on the price.

Purchase this spreadsheet at its currently reduced price of ONLY $245.00, which usually sells for $599.00

Watch the YouTube video below to see the MEP Academy Estimating Spreadsheet in action.

Buy Now for ONLY $245

Top 10 HVAC Tools Every Technician Needs

As the HVAC industry continues to embrace cutting-edge technology, having the right tools is more important than ever. Every technician needs tools that are reliable, efficient, and designed to tackle modern HVAC challenges. Whether you’re a seasoned pro or just starting out, these top 10 HVAC tools are must-haves for your toolkit.

1. Fieldpiece SM480V Digital Manifold

Fieldpiece SM480V Digital Manifold
Fieldpiece SM480V Digital Manifold

This manifold provides precise refrigerant measurements and live data logging. With wireless connectivity and temperature-compensated sensors, it simplifies diagnostics and charging. The data logger stores up to 9 jobs internally and has a USB port for easy download. This tool saves time while ensuring accuracy, making it indispensable for technicians. Checkout the Fieldpiece SM480

2. Fluke 902 FC HVAC Clamp Meter

This clamp meter offers true-RMS measurements, temperature readings, and capacitance testing, featuring Fluke Connect wireless technology, it’s designed to boost productivity for HVAC technicians in the field.  Its rugged design ensures reliability in tough environments, helping technicians diagnose and resolve electrical issues efficiently. Checkout the Fluke 902

3. Milwaukee M12 FUEL Compact Vacuum

Milwaukee M12 FUEL Compact Vacuum
Milwaukee M12 FUEL Compact Vacuum

This is a lightweight, 12-volt cordless vacuum with powerful suction and a compact design that’s easy to store. It comes equipped with a flexible hose, crevice tool, utility nozzle, wall mount, and a certified HEPA filter, making it a reliable tool for efficient clean-up. Ideal for cleaning condensate lines and blower compartments, it enhances job site cleanliness and professionalism. Checkout the Milwaukee M12

4. Testo 550s Smart Digital Manifold

Testo 550s Smart Digital Manifold
Testo 550s Smart Digital Manifold

With Bluetooth integration and a compact design, the Testo 550s allows real-time data sharing and easy refrigerant management. Effortlessly view all results with the large, easy-to-read graphic display. This comprehensive kit is perfect for commissioning, servicing, and maintaining refrigeration, air conditioning systems, and heat pumps. Checkout the Testo 550s

5. NAVAC NRDD Recovery Machine

NAVAC NRDD Recovery Machine
NAVAC NRDD Recovery Machine

This recovery machine features a large backlit display and a dual-cylinder compressor for rapid refrigerant recovery. Lightweight and efficient, it speeds up the job while ensuring environmental compliance. Compatible with all commonly used refrigerants, the NRDD recovery unit is the ideal choice for reliable and versatile refrigerant recovery. Checkout the NAVAC Recovery Machine

6. Klein Tools ET310 AC Circuit Breaker Finder

Klein Tools ET310 AC Circuit Breaker Finder
Klein Tools ET310 AC Circuit Breaker Finder

This AC Circuit Breaker Finder quickly and accurately identifies the correct circuit breaker for an outlet or fixture. It includes a transmitter that connects to the outlet or fixture and a receiver to scan the panel for the breaker. Clear visual and audible signals on the receiver when the correct breaker is found. Its accuracy reduces troubleshooting time, making electrical diagnostics more straightforward and efficient. Checkout the Klein Circuit Breaker Finder

7. REED Instruments R2330 Infrared Thermometer

REED Instruments R2330 Infrared Thermometer
REED Instruments R2330 Infrared Thermometer

This infrared thermometer provides accurate surface temperature readings without contact. Its bright color display ensures easy readability in both sunlight and low-light conditions, while tri-color LEDs indicate temperature status, with built-in laser pointer for precise targeting.  It’s perfect for identifying inefficiencies like duct leaks and hot spots in either Fahrenheit or Celsius readings. Checkout REED Infrared Thermometer

8. CPS Products Pro-Set 2-Valve Manifold

Specifically designed for modern refrigerants, including the R32, R410A, and R454B class A2L refrigerant, the CPS Products Pro-Set offers durability and precision. It’s a must-have for technicians working with next-generation systems. Checkout the CPS Manifolds

9. Hilti DX 5 Powder-Actuated Fastening Tool

The DX 5 simplifies fastening into concrete and steel, offering consistent performance. It saves time on installations and enhances job site productivity. Checkout Hilti Tools

10. Bosch GLM50C Bluetooth Laser Measure

Bosch GLM50C Bluetooth Laser Measure
Bosch GLM50C Bluetooth Laser Measure

Accurate measurements are vital in HVAC installations and retrofits. This laser measure delivers precise laser measurements, Bluetooth connectivity, and app integration for easy data storage and sharing. Smart Measuring and Documentation Made Easy. It’s ideal for planning installations and ensuring accurate layouts with minimal effort. Checkout the Bosch Laser Tool

Investing in high-quality tools is essential for HVAC technicians to stay efficient and competitive. These top 10 tools not only make your job easier but also ensure you deliver top-notch service. As technology advances, having the best tools at your disposal will set you apart in the ever-evolving HVAC industry. Equip yourself for success in 2025 with these must-have tools!

How HVAC Systems Help Reduce Allergens in Your Home

When you think of allergens, you may picture pollen drifting through the air or dust particles accumulating on your furniture. However, what many people don’t realize is that your HVAC system plays a crucial role in reducing allergens in your home, contributing to better indoor air quality (IAQ) and overall health. In this article, we’ll explore how HVAC systems can help reduce allergens and create a cleaner, healthier living environment.

1. Filtration Systems: The First Line of Defense

One of the primary functions of your HVAC system is air filtration. The filters within your HVAC unit trap dust, dirt, and other particles, including allergens like pollen, pet dander, and mold spores. High-efficiency filters, such as HEPA (High-Efficiency Particulate Air) filters, are especially effective in capturing fine particles as small as 0.3 microns, preventing them from circulating throughout your home.

Replacing or cleaning your filters regularly is key to maintaining their effectiveness. A clogged or dirty filter can reduce airflow and compromise the system’s ability to filter out allergens. To achieve optimal air quality, it’s advisable to replace filters every 1-3 months, especially if you have pets or allergies.

2. Constant Air Circulation: Dilution of Pollutants

HVAC systems provide constant air circulation throughout the home, which helps dilute the concentration of airborne allergens. By running the system regularly, allergens have less chance to settle on surfaces and accumulate over time. Air circulation helps move particles toward the filtration system, which can capture them before they have a chance to settle on furniture, floors, or your bedding.

Diluting Pollutants with Fresh Air
Diluting Pollutants with Fresh Air

In addition to circulating air, some systems offer options like “fan-only” settings, which can help filter the air without heating or cooling, especially during times when the temperature is comfortable.

3. Dehumidification: Combatting Mold and Dust Mites

Humidity is a significant factor in the growth of mold and dust mites, two common indoor allergens. HVAC systems equipped with a dehumidification feature can help maintain optimal indoor humidity levels (typically 30-50%). By keeping humidity in check, these systems make your home less inviting for mold growth and dust mites, reducing the amount of allergens in the air.

Mold thrives in damp environments, and dust mites flourish in humid conditions. Dehumidifying the air can dramatically reduce the presence of these allergens, especially in areas prone to moisture, like basements and bathrooms.

4. UV Lights: Targeting Microbial Contaminants

Some HVAC systems feature ultraviolet (UV) light installations. UV lights are used to kill or neutralize bacteria, viruses, mold spores, and other microorganisms that can cause allergic reactions. The UV light is placed inside the ductwork, where it can disinfect the air passing through the system, ensuring that harmful pathogens are neutralized before being circulated throughout your home.

Use UV Lights to Kill Germs. Duct mounted or Portable UV Lights
Use UV Lights to Kill Germs. Duct mounted or Portable UV Lights

These UV lights can be a valuable addition to your HVAC system if you’re looking to further improve the indoor air quality in your home, especially if you live in an area with high humidity or have concerns about mold.

5. Proper Ventilation: Reducing Indoor Pollutants

A well-ventilated home is essential for preventing the buildup of indoor allergens. Many modern HVAC systems are designed to bring in fresh outdoor air while simultaneously exhausting stale indoor air. This process helps maintain healthy air exchange, which is especially important in homes that are tightly sealed for energy efficiency.

Proper ventilation also helps remove volatile organic compounds (VOCs) and other indoor air pollutants that can contribute to respiratory problems and allergic reactions. By ensuring that your HVAC system includes balanced ventilation, you can significantly reduce the number of allergens and pollutants inside your home.

6. Routine Maintenance: Ensuring Optimal Performance

Regular maintenance of your HVAC system is essential for its efficiency and effectiveness in reducing allergens. Over time, dust, dirt, and debris can accumulate in the ducts and components of the system, which can serve as a breeding ground for bacteria, mold, and other allergens. A professional HVAC technician can perform routine maintenance, including cleaning ducts, inspecting filters, and ensuring the system is operating at peak performance.

Make sure to include routine Maintenance of your HVAC System
Make sure to include routine Maintenance of your HVAC System

By maintaining your HVAC system, you not only ensure that your home is comfortable but also that the system is working effectively to reduce airborne allergens.

Conclusion

Your HVAC system is more than just a tool for heating and cooling your home. It plays a vital role in reducing allergens and improving indoor air quality. From filtering out particles to controlling humidity and promoting ventilation, an efficient HVAC system can make a significant difference in the health of your home environment.

To maximize the allergen-reducing benefits of your HVAC system, remember to choose the right filters, perform regular maintenance, and consider upgrading to features like UV lights or dehumidification if needed. A well-maintained HVAC system is an investment in both comfort and health, ensuring that you and your family can breathe easier year-round.

How HVAC Systems help reduce Allergens in your Home

Energy Efficient Windows

Maximizing HVAC Efficiency with Energy-Efficient Windows: A Guide for Modern Homes

Energy efficiency is no longer just a buzzword in North America; it’s a key vector for all modern buildings aiming for net zero and sustainability. HVAC systems are central to achieving indoor comfort, but they can only perform at their best when paired with a well-insulated building envelope.

One of the most overlooked elements in this equation is home windows. Did you know that up to 30% of your heating energy can be lost through inefficient windows? This forces HVAC systems to work overtime, leading to skyrocketing costs and unnecessary wear and tear.

Upgrading to energy-efficient windows isn’t just about aesthetics or noise reduction—it’s about creating a system that works in harmony with your HVAC setup. Let’s explore how this combination can maximize efficiency and savings.

How Are Windows and HVAC Efficiency Connected?

Windows and HVAC systems are like two sides of the same coin when it comes to energy efficiency. Poorly insulated windows allow uncontrolled heat exchange, which disrupts indoor temperature stability. This increases the workload on your HVAC system, causing it to use more energy to compensate.

Ecoline Energy Efficient Windows
Ecoline Energy Efficient Windows

For example, if your home still has single-pane windows, heat escapes rapidly, especially in winter, forcing the furnace to run longer. In contrast, sunlight and heat pour in during summer, driving up air conditioning usage. Studies show that energy-efficient windows can reduce HVAC energy consumption by up to 25%, thanks to features like Low-E coatings and triple-pane glass. 

The latter is especially beneficial for older homes built in the late 70s-80s due to the significantly decreased U-Value (the indicator showing how well the window insulates). 

For example, the U-value of single-pane windows often revolved around 1 to 1.2, which basically means no insulation. On the other hand, Energy Star-rated triple-pane windows come with 0.2 to 0.25 U-value, providing 55% more energy efficiency than standard double-pane windows and many times better results than single-glazed units.

When windows prevent heat loss or gain, your HVAC system operates optimally, ensuring long-term performance and savings.

Benefits of Energy-Efficient Windows for HVAC Systems

Investing in energy-efficient windows offers significant advantages for HVAC systems, leading to enhanced performance and cost savings:

  • Reduced Energy Consumption: Energy-efficient windows can decrease heating and cooling energy use by 25%–30% by minimizing heat gain and loss. 
  • Extended HVAC Lifespan: By lessening the workload on HVAC systems, these windows contribute to longer equipment life and reduced maintenance costs.
  • Consistent Indoor Comfort: High-performance windows help maintain stable indoor temperatures, eliminating drafts and cold spots for improved occupant comfort.
  • Lower Utility Bills: Homeowners can save an average of 12% on their energy bills, amounting to annual savings between $200 and $600, by installing energy-efficient windows. 

These benefits make energy-efficient windows a wise investment for optimizing HVAC system performance and achieving long-term energy savings.

Energy Efficient Windows
Energy Efficient Windows

What to Look For When Shopping for Energy-Efficient Windows

Choosing the right windows involves more than just picking a style; specific features make all the difference in optimizing HVAC efficiency. When shopping for energy-efficient windows, look for the following:

  • Where are ecoline windows manufactured: Buying the windows suited for your local weather conditions is best, and contractors who manufacture locally can better accommodate your needs, home and weather specifics. 
  • Low-E Coatings: A thin, invisible metallic layer that reflects heat back into the room during winter and blocks solar heat in summer. Low-E windows can reduce energy use by 30%-50%.
  • Triple-Pane Glass: Provides superior insulation by adding an extra layer of glass and increasing thermal resistance compared to double-pane windows.
  • Gas Fills (Argon or Krypton): Inert gases between the panes reduce heat transfer more effectively than air.
  • Insulated Frames: Materials like vinyl prevent heat transfer through the window frame, improving overall efficiency.
  • ENERGY STAR Certification: Always choose windows with the ENERGY STAR label to ensure they meet or exceed government energy-efficiency standards.

When to Upgrade Windows to Better Utilize the HVAC Systems

Timing is everything when it comes to upgrading windows alongside your HVAC system. Here are key moments when replacing windows becomes essential:

  • During an HVAC System Upgrade: Installing energy-efficient windows before or alongside a new HVAC system ensures optimal performance by minimizing energy waste.
  • High Energy Bills: If heating and cooling costs are soaring, inefficient windows might be the culprit. Upgrading can significantly lower your monthly expenses.
  • Noticeable Drafts or Hot/Cold Spots: These are clear signs that your windows aren’t insulating properly, forcing your HVAC system to work harder.
  • Aging Windows: Older single-pane or poorly insulated windows can’t compete with modern energy-efficient options.
  • Renovations or Retrofitting: When remodelling, energy-efficient windows are a smart addition to improving the building envelope.

Upgrading windows at the right time ensures your HVAC system operates efficiently, reduces energy costs, and enhances comfort.

Wrapping Up

Energy efficiency is a team effort, and energy-efficient windows and HVAC systems are key players in achieving it. Upgrading to energy-saving windows reduces the strain on your HVAC system, lowers energy bills, and creates a more comfortable indoor environment.

The benefits aren’t just theoretical—real case studies show up to 30% energy savings, with homeowners enjoying reduced HVAC usage and extended system lifespans. Whether you are planning an HVAC upgrade, renovating your home, or simply looking to cut energy costs, don’t overlook the impact of modern, well-insulated windows.

Pairing energy-efficient windows with a robust HVAC system ensures that your home is comfortable, cost-effective, and environmentally friendly. It’s a step toward a sustainable future and smarter energy use.

“This article was sponsored by Ecoline Windows. All opinions expressed are my own. Sponsored content helps support this blog and allows us to bring you valuable information.”

VRF System Cost Tracker

Optimize Your VRF System Planning with Our Comprehensive Cost Tracking Spreadsheet. When designing or budgeting for Variable Refrigerant Flow (VRF) systems, accuracy and efficiency are critical. Whether you’re an engineer, contractor, or project manager, juggling costs, engineering metrics, and sales pricing can be a daunting task. That’s why we’ve created the ultimate Excel Spreadsheet designed specifically to streamline the process, providing you with an indispensable tool for estimating and tracking VRF system costs and engineering metrics for VRF Heat Pump and Heat Recovery systems.

What Does the Spreadsheet Offer?

Our VRF System Cost Tracking Spreadsheet is a powerful tool that provides an all-encompassing approach to analyzing and budgeting for your VRF projects. Here’s what it includes:

1. Comprehensive Cost Metrics

  • Cost per Ton: Know the total cost of your system based on the refrigeration capacity per system type. (VRF Heat Pump vs Heat Recovery)
  • Cost per Square Foot: Quickly estimate the cost for projects of varying sizes, tailored to your specific building area. Just enter the square feet of your proposed building and the historical average cost per FT2.

2. Engineering Metrics

  • Square Feet per Ton: Optimize your system design by ensuring proper capacity allocation based on building requirements. Track all your VRF system designs and quickly see the engineering metrics such as square feet per Ton.
  • Diversity in HVAC systems refers to the ratio of the outdoor unit’s capacity to the combined capacity of all connected indoor units. It accounts for the fact that not all indoor units operate at full capacity simultaneously, as cooling or heating demands vary across spaces. For example, a system with a diversity factor of 0.8 means the outdoor unit is sized for 80% of the total indoor unit capacity, assuming staggered or partial usage. This approach improves cost efficiency, reduces equipment size, and ensures energy savings without compromising performance.

3. Detailed Cost Breakdown

  • Piping Costs:
    • Calculate costs based on linear footage and total square footage.
  • Sheet Metal Costs:
    • Track ductwork expenses accurately to prevent budget overruns.
  • Other Related Costs:
    • Incorporate ancillary expenses such as labor, insulation, and controls.
VRF System Cost Tracking Metrics for HVAC Piping, Sheet Metal, Controls and more.
VRF System Cost Tracking Metrics for HVAC Piping, Sheet Metal, Controls and more.

Budgeting and Pricing Made Simple

The spreadsheet also includes two quick calculators designed to simplify the sales pricing process:

1. Cost per Square Foot Calculator

Input the square footage of a proposed building, and the spreadsheet instantly generates a sales price based on your pre-set cost per square foot. This feature is perfect for preliminary estimates during early project discussions.

VRF System Cost Calculator
VRF System Cost Calculator

2. Cost per Ton Calculator

Enter the required tonnage of refrigeration, and the spreadsheet provides a sales price based on your chosen cost per ton. Ideal for HVAC professionals who need fast, reliable pricing at a moment’s notice.

Why Choose Our Spreadsheet?

1. Save Time

Eliminate the need for manual calculations and consolidate all your VRF cost metrics in one easy-to-use file.

2. Improve Accuracy

Minimize errors with pre-built formulas that ensure consistency across all your project estimates.

3. Enhance Project Planning

Leverage detailed cost and engineering metrics to make informed decisions, avoid surprises, and keep projects on track.

4. Boost Sales Efficiency

The two quick calculators enable you to respond swiftly to client inquiries, providing accurate and professional estimates that can close deals faster.

Who Should Use This Spreadsheet?

This tool is ideal for:

  • HVAC Engineers: Optimize designs with precise square feet per ton calculations.
  • Contractors: Stay within budget and provide competitive pricing to clients.
  • Project Managers: Track costs and metrics to ensure successful project delivery.
  • Sales Teams: Generate accurate sales pricing quickly and confidently.

Get Started Today

Transform how you estimate and plan VRF systems with our comprehensive cost-tracking spreadsheet. Whether you’re budgeting for a new project or refining your pricing strategy, this tool will save you time, enhance accuracy, and give you the competitive edge you need to succeed.

[Download the Spreadsheet Now and Start Optimizing Your VRF Projects!]

VRF System Cost and Engineering Metrics Spreadsheet